Clear Standing
Students are in Clear Standing when they have passed all required credit courses, English for Specific Academic Purposes (ESAP), and Academic
Preparatory courses, and have attained a GPA of at least 2.00.
Academic Standing Action
| ACADEMIC STANDING ACTION | CRITERIA |
|---|---|
| CLEAR STANDING Regular Level |
• Regular student • Attempted 15 credit hours in current semester OR has been actively enrolled in the last three consecutive semes- • Passed 100% of courses taken, both credit and zero credit courses and should not have an IP grade |
| CLEAR STANDING All Levels |
• Regular student • Attempted less than 15 credit hours in current semester AND has not been actively enrolled in three consecutive semesters • Passed 100% of courses taken, both credit and zero credit courses • Achieved a cumulative GPA of 2.00 or more • Cleared all past course deficiencies in current academic program |
| CLEAR STANDING Zero Credit |
• Preparatory student • Passed 100% of courses taken • Cleared all past course deficiencies in current academic program |
| CLEAR STANDING (Health Science) |
1. Students are in clear standing when they have passed all courses and have attained a grade point average
6. In Dental Hygiene, the pass requirements differ from one course to another, please see Appendix A |
Conditional Status
Students are classified as in Conditional Standing when:
• They have a cumulative grade point average between 1.00 and 1.99 in any semester
• They must clear course deficiencies in order to graduate (e.g., students must successfully complete a failed course through repetition) OR
• They fail an ESAP or Academic Preparatory course
Students who are registered in credit courses and/or ESAP or Academic Preparatory courses and who fail one or more courses will receive conditional standing regardless of cumulative grade point average. Students are expected to attempt courses from previous semesters (if available) before registering for any new course and must consult with a Faculty Advisor and/or Counsellor upon or before registration.
Academic Standing Action
| ACADEMIC STANDING ACTION |
CRITERIA |
|---|---|
| CONDITIONAL STANDING Regular Level |
• Regular student • Attempted 15 credit hours in current semester OR has been actively enrolled in the last three consecutive semesters • Passed 100% of courses taken, both credit and non credit courses • Achieved a cumulative GPA between 1.00 and 1.99 and has no past deficiencies in current program |
| CONDITIONAL STANDING GPA |
• Regular student • Attempted less than 15 credit hours in current semester AND has not been actively enrolled in three consecutive semesters • Passed 100% of courses taken; both credit and zero credit courses • Achieved a cumulative GPA less than 2.00 |
| CONDITIONAL STANDING Existing Condition |
• Student has met the criteria for clear standing in the current term but has not cleared past deficiencies in current program |
| CONDITIONAL STANDING Deferred |
• Received an official grade of AB (Deferred Examination), IN (Incomplete) or NS (Grade not submitted) in at least one credit or zero credit course |
| CONDITIONAL STANDING Courses in Progress |
• Received an official grade of IP (In Progress) in at least one credit or zero credit course |
| CONDITIONAL STANDING Zero Credit |
• Preparatory student • Failed at least one zero credit course for the first time |
| CONDITIONAL STANDING Fail |
Regular student who: • Attempted 15 credit hours in current term OR has been actively enrolled in the last three consecutive semesters • Passed 100% of credit hours taken • Failed one or more zero credit courses such as WT1480 or OJ1530 and is not a preparatory course • Passed more than or equal to 40% of credit hours • No prior dismissals • Prior warning on prep courses OR • Attempted less than 15 credit hours in the current term AND has not been actively enrolled in at least three consecutive semesters. • Failed one or more credit courses • Received an official grade that is not within eligible limits • No AB, NS or IN grade for current term • No IP grade for current term • Passed more than or equal to 40% of credit hours • No prior dismissals |
| CONDITIONAL STANDING Not Eligible |
• Regular student • Attempted 15 credit hours in current term OR has been actively enrolled in the last three consecutive semesters • Failed one or more than one credit course • Received an official grade that is not within eligible limits • Credits passed should be more than or equal to 40% • Achieved a cumulative GPA greater than or equal to 1.00 • No AB, NS or IN grade for current term • No IP grade for current semester |
When applying a Conditional Standing, the following standing actions have priority order: Deferred and In Progress. A student with an official grade of AB (deferred examination), NS (not submitted) or IN (incomplete) will be assigned a standing of Conditional – Deferred
regardless of other grades received. Conditional – In Progress is next in priority.
Students will be academically dismissed if their cumulative grade point average is less than 1.00 and/or they have not passed aminimum of 40% of the credits they attempted in a semester. All
students in credit programs are subject to the academic dismissal rules. Please consult the Admissions & Registration Department for full details regarding rules and their interpretation.
The College may waive the Academic Dismissal policy on a one-time forgiveness basis with a recommendation from the Academic. Appeals Committee in concurrence with the following: Students who are registered as full-time and for the first time fail to achieve a cumulative grade point average of 1.00 and/or have not passed a minimum of 40% of the credits attempted in the semester will be given a standing of Academic Warning and will be permitted to register for
the next semester.
Students who have been placed on Academic Warning and fail a second time to either achieve a cumulative grade point average of 1.00 and/or a minimum of 40% of the credits attempted in any subsequent semester will be dismissed.
Students on Academic Warning will be allowed to continue under the following provisions:
1. They are referred to a college counsellor and/or will participate
in a review of their career/academic goals, developing learning strategies that will lead to success.
2. An appropriate course load will be developed by the student in consultation with the Academic Advisor/Counsellor. The maximum course load will not exceed 20 hours per semester
for a student on Academic Warning.
Students in non-credit academic or language preparatory courses who fail the same course three times will be academically dismissed for one semester. A student who returns to the College and fails the same preparatory course for the fourth time will be academically dismissed a second time and will be eligible to return to the College after a period of one year. When a student starts their academic program, any previous non-credit or language preparatory course dismissal will not be counted toward their academic dismissal standing.
1. Students who are academically dismissed from the College must apply for re-admission, and their names will be placed at the end of any existing waitlist.
2. Applications from academically dismissed students to return to the College will be received at any time but students will not be accepted to return on a full-time basis until at least one semester period from the date of dismissal has elapsed.
3. Students who have been academically dismissed from a program on two or more occasions will not be eligible for re-admission to that program for a period of two years from
the date of dismissal. Students will be permitted to register only for those courses for which
prerequisites have been met.
Students are reminded that for guidance and information on proper scholarly behaviour, they should seek advice from Counsellors, Instructors, Faculty Advisors, or the Admissions Registration Department. It is the policy of this College that all students will register for full-time programs at the beginning of each semester including the Intersession.
Academic appeals fall into two categories:
1. Academic dismissal
2. Academic dishonesty
All registered students of the College have the right to appeal decisions or rulings that affect them and that pertain to academic matters. Students wishing to appeal an academic decision must complete an appeal application (available from the Admissions& Registration Department) with information and documentation supporting their appeal. Please consult the academic schedule ofevents on pages 2, 3, and 4 for the deadline to submit an Academic
Appeal.
The Academic Appeals Committee is comprised of the Manager,Admissions & Registration and the Associate Vice-President, Student Affairs, who act as co-chairs, plus a student representative, one faculty representative from a department other than the department of the student who is presenting the appeal, and one Dean’s representative from a department other than the department of the student who is presenting the appeal. The student has a right to have an advocate at the meeting with them, such as a counsellor, parent,
friend, etc.
Please see the academic schedule of events on pages 2, 3, and 4 for the first day that Academic Appeals will be heard. This will allow students who are successful in their appeal to register and start classes as early as possible. The decision of the Appeals Committee is final. Students will be notified of the Committee’s decision in writing. For additional information or advice concerning appeals, please consult your counsellor or the Admissions & Registration Department.
Non-academic student appeals may apply to a variety of issues such as vandalism, theft, disturbance and harassment both within and outside the classroom. Penalties for infractions are dependent on the seriousness of the offence. In cases of minor infractions, all staff are encouraged to resolve student disputes informally. Minor offencesmay lead to a verbal reprimand that may be followed up in writing through the completion of a disturbance incident report. Repeated incidents may lead to additional and/or more severe penalties such as restricted privileges or dismissal with notation on a student’s permanent record. Serious offences (e.g. drugs, alcohol, threats,violence) will lead to an immediate suspension and a possible report
to police.
Normally, instructors, faculty advisors and Dean/Associate Dean/School Officials, in full adherence to current policies and regulations,will expend every effort to resolve student disputes thereby avoiding the formal appeal process.
The Manager, Admissions & Registration will set up the committee to examine the evidence ensuring that all appropriate parties to the complaint are given an opportunity to appear before the Committee. The decision of the Committee will be final and must be conveyed in writing to the student with a copy to the Vice President, Academic within five working days from the receipt of the appeal.