Before the Ceremony
Please see below for what you need to do in order to prepare for the Graduation Ceremony.
Gown pick-up will be available as follows:
- Location: Building 16, ClubHub
- Dates: Monday, May 5, 2025, to Thursday, May 8, 2025
- Time: Between 9:00 am and 3:00 pm
- Note: Only Graduates are eligible to pick up gowns.
- Reminder: Please bring your Student ID for pick-up. All students must wear full academic regalia (cap and gown) to cross the stage.
Male students are allowed to wear the Qatari Traditional Ghutra and Egal and the graduation gown.
UDST academic regalia differs based on the graduate's program credential. Click here to view the different types of academic regalia available.
You will be required to sign an Undertaking form pertaining to the graduation gown upon collecting the gown.
Graduation Gown Deposit
Please note that you will be required to pay a Deposit for the gown which will be refunded upon returning the gown. You will also have the option to retain the graduation gown after paying the Deposit.
The Deposit amount depends on your educational level:
|
Educational Level |
Required Gown Deposit |
|
Master |
370 QAR |
| Postgraduate Diploma | 350 QAR |
|
Bachelor |
350 QAR |
|
Diploma |
350 QAR |
|
Certificate |
350 QAR |
Note: The Deposit will not be refunded if the gown is damaged or modified while in your custody.
Please refer to the below table for cases where deposit deduction applies:
Graduation Gown
| Condition | Fee | Details |
| Late Return |
For all gowns, 200 QR |
Must be returned on or before the specified date. Failure to return on time will result in a late fee. |
| Broken Zipper | For all gowns, 50 QR | Fee for replacing a broken zipper. |
| Tear or Cut | For Master gowns, 370 QR For all other gowns, 350 QR |
If the gown has a tear or cut, a replacement fee will be charged. |
| Stain | For Master gowns, 370 QR For all other gowns, 350 QR |
A replacement fee will be charged. |
| Lost, Stolen, or Not Returned | For Master gowns, 370 QR For all others gowns, 350 QR |
If the gown is lost, stolen, or not returned, a replacement fee will be charged. |
| Changes Made | For Master gowns, 370 QR For all other gowns, 350 QR |
If any changes are made to the graduation gown, such as taking it to a tailor, a fee will be charged. |
| Master's Hood Not Returned | For Master gowns, 150 QR | If the hood is lost, stolen, or not returned, a replacement fee will be charged. |
| Bachelor's Sash Not Returned | For Bachelor gowns, 100 QR | If the sash is lost, stolen, or not returned, a replacement fee will be charged. |
Graduation Cap
| Damaged | For all caps, 150 QR | Fee for replacing a damaged graduation cap. |
| Lost, Stolen, or Not Returned | For all caps, 150 QR | Fee for replacing a missing graduation cap. |
The available gown sizes are as follows:
| UDST Graduation Regalia Size Chart (in inches) | |||||
| Size | Length | Chest | Shoulder | Sleeve | Armhole |
| Small | 52 | 38/40 | 14.5 |
24*32 |
28 |
| Medium | 52.5 | 41/43 | 15 | 24.5*33 | 29 |
| Large | 53 | 44/46 | 15.5 | 25*34 | 30 |
| Extra Large | 54 | 48/50 | 16 | 25.5*35 | 30 |
You will be able to pre-book your preferred gown size when you register online for the Ceremony. Please note that gown sizes are subject to availability.
Measuring Guides
Your chest size determines the body size of the graduation gown. We will allocate an appropriate gown based on these measurements.
How to measure your chest:
You will need a tape measure
Measure from under the arms
Hold the tape measure firmly but not too tight
Measure all the way around from the fullest part of your bust/chest
Record your bust/chest in inches
Note: The graduation cap is one size so it will be suitable for all.
Graduation Gown Exchange
If your gown size is not suitable, you may request an exchange. Gown exchanges will be available on Sunday, May 11, 2025, between 9:00 am and 3:00 pm at Building 16 (ClubHub).
Each student will receive FOUR invitations for their guests.
Each guest will be required to have an invitation for entry to the Graduation Ceremony.
Only children over 12 will be permitted to enter the Ceremony, and they must have an invitation.
No childcare is provided by UDST.
Invitation Registration
Graduation Ceremony invitations will be available online upon registration as follows:
- From Tuesday, May 6, 2025, to Thursday, May 8, 2025
- To Register Guests Online, click here (TBA)
- Only Graduates are eligible to register for the invitations.
- You must register each one of your guests.
- You will be required to enter your guest’s name and QID/Passport number.
- Once you have successfully registered your guests, you will receive a QR code for each of your guests.
- Please make sure to forward the QR code to your guests before the Ceremony as the QR code will be scanned at the Ceremony Hall’s entrance for access.
- Each QR code will be scanned once and allows entry for only one guest.
- You do not require a QR code for yourself as a graduate.
- Only guests who are registered and with electronic invitations will be allowed entry into the Ceremony venue.
Graduation Rehearsal
| Graduation class of 2025 rehearsal | date | student registration begins |
|---|---|---|
| Ceremony for Honors Students | May 11, 2025 | 3:30 pm |
| College of Business and College of Computing and Information Technology | May 12, 2025 | 1:00 pm |
| College of Engineering and Technology and College of Health Sciences |
May 12, 2025 | 4:00 pm |
Qatar National Convention Centre (QNCC)
Rehearsal attendance is mandatory in order to participate in the Graduation Ceremony.
You do not need your cap and gown for rehearsals.
Please bring your student ID with you.