Before the Ceremony

Graduation Banner

Before the Ceremony 

Please see below for what you need to do in order to prepare for the Graduation Ceremony.

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Graduation Gown Pick-up

Gown pick-up will be available as follows:

All students must wear full academic regalia (cap and gown) to cross the stage.

Male students are allowed to wear the Qatari Traditional Ghutra and Egal and the graduation gown.

You will be required to sign an Undertaking form pertaining to the graduation gown upon collecting the gown.

Graduation Gown Deposit

Please note that you will be required to pay a Deposit for the gown which will be refunded upon returning the gown. You will also have the option to retain the graduation gown after paying the Deposit.

The Deposit amount depends on your educational level:

Educational Level

Required Gown Deposit

Master

370 QAR

Bachelor

350 QAR

Diploma

350 QAR

Certificate

350 QAR

Note:

The Deposit will not be refunded if the gown is damaged or modified while in your custody.

Please refer to the below table for cases where deposit deduction applies:

Graduation Gown

Condition Fee Details
Late Return

For all gowns, 200 QR

 Must be returned on or before the specified date. Failure to return on time will result in a late fee.
Broken Zipper For all gowns, 50 QR Fee for replacing a broken zipper.
Tear or Cut For Master gowns, 370 QR
For all other gowns, 350 QR		 If the gown has a tear or cut, a replacement fee will be charged.
Stain For Master gowns, 370 QR
For all other gowns, 350 QR		 A replacement fee will be charged.
Lost, Stolen, or Not Returned For Master gowns, 370 QR
For all others gowns, 350 QR		 If the gown is lost, stolen, or not returned, a replacement fee will be charged.
Changes Made For Master gowns, 370 QR
For all other gowns, 350 QR		 If any changes are made to the graduation gown, such as taking it to a tailor, a fee will be charged.

 

 

Graduation Cap

Damaged For all caps, 150 QR Fee for replacing a damaged graduation cap.
Lost, Stolen, or Not Returned For all caps, 150 QR Fee for replacing a missing graduation cap.
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Graduation Gown Sizes

The available gown sizes are as follows:

UDST Graduation Regalia Size Chart (in inches)
Size Length Chest Shoulder Sleeve Armhole
Small 52 38/40 14.5

24*32

 28
Medium 52.5 41/43 15 24.5*33 29
Large 53 44/46 15.5 25*34 30
Extra Large 54 48/50 16 25.5*35 30

You will be able to pre-book your preferred gown size when you register online for the Ceremony.  Please note that gown sizes are subject to availability.

 

Measuring Guides

Your chest size determines the body size of the graduation gown.  We will allocate an appropriate gown based on these measurements.

How to measure your chest:

You will need a tape measure

Measure from under the arms

Hold the tape measure firmly but not too tight

Measure all the way around from the fullest part of your bust/chest

Record your bust/chest in inches

Note:  The graduation cap is one size so it will be suitable for all.

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Invitations

Each student will receive TWO invitations for their guests.

Each guest will be required to have an invitation for entry to the Graduation Ceremony.

Only children over 12 will be permitted to enter the Ceremony, and they must have an invitation.

No childcare is provided by UDST.

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Invitation Registration

Graduation Ceremony invitations will be available online upon registration as follows:

  • From Tuesday, May 14, 2024, to Thursday, May 16, 2024
  • Only Graduates are eligible to register for the invitations.
  • You must register each one of your guests.
  • You will be required to enter your guest’s name and QID/Passport number.
  • Once you have successfully registered your guests, you will receive a QR code for each of your guests.
  • Please make sure to forward the QR code to your guests before the Ceremony as the QR code will be scanned at the Ceremony Hall’s entrance for access.
  • Each QR code will be scanned once and allows entry for only one guest.
  • You do not require a QR code for yourself as a graduate.
  • You will be able to select your guests’ seats within the Ceremony Hall, and each guest will be allocated a seat number where they will sit during the Ceremony.
  • Only guests who are registered and with electronic invitations will be allowed entry into the Ceremony venue.
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Graduation Rehearsal

Tuesday, May 21, 2024

Qatar National Convention Centre (QNCC)

Student Registration begins:  3:30 pm

Rehearsal starts:  4:30 pm

Rehearsal attendance is mandatory in order to participate in the Graduation Ceremony.

You do not need your cap and gown for rehearsals.

Please bring your student ID with you.