Students are expected to attend all classes and laboratories/workshops associated with courses, and attendance will be recorded by the instructor. The maximum allowable limit for absenteeism is 15% of learning sessions per course during a semester.

All absences compute towards the allowable limit for absenteeism. This is a UDST requirement and applies equally to all Schools.

Students who are at risk of exceeding the allowable 15% limit for absenteeism must seek academic advising before the last day for dropping courses without academic prejudice and take the recommended corrective action in their courses.

Students who exceed the allowable 15% limit for absenteeism in a course will receive an Attendance Fail which is a failing grade for that course. Students who fail a course for absenteeism will not be eligible to attend the final exam in that course.
 
Academic Units may identify specific learning sessions, absenteeism from which will lead to a failing grade in the corresponding course.

Purpose and Scope

The purpose of an attendance policy is to ensure that students attend classes on a regular basis. The University recognizes that regular attendance and participation in class is fundamental to student success. In addition, regular attendance increases student learning opportunities and prepares them for the expectations around punctuality and attendance in the workplace.
Instructors will refer students who are not meeting the attendance expectations to an Academic Advisor. Academic Advisors will address the absenteeism, will define the consequences if the behavior continues, and will explore corrective strategies to help the student be successful in the course.

Attendance and Punctuality

Students have the right to know, at the beginning of the course, the requirements regarding class attendance and punctuality in courses in which they are registered. Students are responsible for attending classes and laboratories/workshops associated with courses and exercising punctuality.

General Guidelines

Attendance records start on the first day of the course and end on the last class/learning session of that course. Student attendance is recorded by instructors daily. It is recorded as:

  1. Present (and can include Tardy and Left Early)
  2. Absent

Absence from a class or learning session does not relieve students from completing any missed course requirements. The instructor, at his/her discretion may grant students an extension for completion of course requirements, if substantiating evidence is provided.

Punctuality

UDST expects all Students and all Instructional Members to be on time for Learning Sessions. Instructional Members will record Student attendance for all Learning Sessions. Learning Sessions will commence as listed in the Official Schedule and Students arriving by the time the Learning Session commences are considered punctual.

Class Learning Sessions


Students arriving after commencement of the Learning Session will be recorded as absent in the Attendance System. All absenteeism will be factored into the Student’s attendance computation.
Instructional Members have the right to close the door to the classroom 10 minutes after the commencement of the Learning Session and may prevent the Student from entering the Learning Session. This punctuality requirement will be clearly identified on the Course Information Sheet.

Laboratory/Workshop/Clinic Learning Sessions

Students arriving after commencement of the Learning Session will be recorded as absent in the Attendance System. All absenteeism will be factored into the Student’s attendance computation.
For safety and operational reasons, the Instructional Member may, for certain laboratory, workshop and clinic Learning Sessions, prohibit Students from entering after the Learning Session has commenced and their absence will be recorded in the Attendance System. This punctuality requirement will be clearly identified on the Course
Information Sheet.
The same principle of recording attendance applies to students who leave learning sessions early.
The above mentioned applies to all University courses including those with one or more linked sections.
Students who exhibit chronic absenteeism may be referred to a Counselor by the instructor.

Placements in Clinicals, Practicums, Practicums, and Work Terms

Students, who are enrolled in a Placement as part of their Program, are responsible for ensuring that they adhere to the attendance standards set by the Placement Provider.
Students exceeding the allowable limit for absenteeism in a course set by the Placement provider, where it is more stringent than the allowable 15% limit for absenteeism, will receive a failing grade for that course.

Appeal 

Students who believe that the attendance procedures were not properly followed may appeal the Attendance Fail final grade through the Final Grade Appeal process.